Accounts Payable

Every vendor bill that enters your business starts a small clock: approve it, schedule it, pay it, record it — and if any of those steps slips, you're choosing between late fees and rushed mistakes. Managed accounts payable takes the entire clock off your desk: bills flow in, get screened, get your approval, get paid on schedule, and land in your books reconciled.

What's included

• Bill capture. Vendor bills arrive by email or upload and enter the pipeline automatically — no more "I think that invoice is somewhere in my inbox."
• Duplicate and fraud screening on every bill. Same amount, same vendor, changed bank details, odd invoice patterns — flagged before a dollar moves, not discovered at reconciliation.
• An approval workflow that fits you. Approve everything under a threshold automatically and review the rest on your phone in two minutes a week, or review every bill — your call.
• Scheduled payments. Vendors paid on their terms (early enough to earn discounts, late enough to keep your cash working), from the account you choose.
• Clean AP reporting. Who's owed what, when it's due, and what cleared — in your monthly package and your 24/7 dashboard.

Why it matters

AP is where small businesses quietly leak money: duplicate subscriptions nobody cancelled, stale vendor charges for services no longer used, double-paid invoices, and the occasional fraudulent one. A first-month bill review surfaces this stuff routinely — which is why the screening runs on every bill, not once a year.

It's also where relationships leak: a vendor paid late twice remembers it. Scheduled payments on terms protect the relationships your business runs on.

How it works

Vendors bill your dedicated AP address (or keep billing you — we intercept and digitize). Each bill is screened, coded to the right expense account, and queued with your approval workflow. Approved bills pay on their scheduled date. Every payment journals into your books automatically, and the bookkeeping close reconciles the AP ledger monthly.

What it costs

Managed bill pay is included in the Premium plan and up — at the ~$25k/month expense tier that's $675/mo, including full-service payroll. See the pricing table to slide to your tier. AP-only engagements exist for businesses with a bookkeeper they like — ask on the consultation.

Who it's for — and who it isn't

For owner-operated businesses where bills are currently a mix of autopay, calendar reminders, and memory: e-commerce brands with many vendors, restaurants with daily deliveries, and any founder who's ever paid a late fee on an invoice they never saw.

If you have three vendors and one credit card, managed AP is a hammer for a tack — your Bookkeeping plan covers the basics.

AP questions, answered

Who controls the money? You do. Payments run from your accounts, under your approval rules and dollar thresholds. We manage the process; we never have a blank check.

Can I keep paying some bills myself? Of course — most clients keep a few (the card with the rewards points, say) and route the rest. The workflow bends to whatever split you want.

What happens to a bill that looks fraudulent? It doesn't get paid. It gets flagged to you with why it looks wrong, and the vendor gets queried through you.